13 Kanban Board Examples for 2022

A team working with an office wall Kanban

What’s Kanban?

Kanban is a visual, intuitive way to organize and track work: you define your work completion stages as columns of the Kanban board, e.g., simply as: to do — doing — done; and create Kanban task cards: one thing to do per card. Then you simply drag the item you’re working on from “to do” to “doing”, and through that, you’re always able to tell the stage of completion for each work item. Of course, this is just a basic example, and most team kanban boards use many more columns than this.

A Kanban Tool board’s swimlanes are being opened and closed
Swimlanes on a kanbantool.com project board.

Why does Kanban work so well?

Kanban can do wonders for teamwork management thanks to its simple and visual nature. It doesn’t require much prep work, nor does it ask you to change the way you work too much. The action of moving tasks through the processing stages is intuitive, informative for other team members, and highly satisfying — especially when moving tasks do “Done”!

13+ Most Popular Kanban Board Examples:

A woman is working on an office whiteboard

1. Team project management

That would be a standard, general board for a team working on one or more projects. It shows the state of each work item along the process flow, letting everyone know who is responsible for what task and how long they’ve been working on each item. The board is also the place for the team to communicate and share files.

  • Backlog
  • Scheduled
  • Working (split into: Next, Doing, Review)
  • Rework
  • Signed-off
  • Done
  • Feedback
Team project management workflow showed on a Kanban Tool board

2. Product or software development

A product development flow will be similar to the general project management layout but with extra verification steps, allowing the team to catch any problems before they make it too far into the process. To minimize the need to spot when specific tasks require a team member’s input, it’s common to add automation rules, alerting a set person to review or check a newly prepared work.

  • Requirements gathering
  • Requirements analysis
  • In development (split into: Waiting, Working on)
  • Quality assurance (split into: Waiting, Working on)
  • Final verification (split into: Waiting, Working on)
  • Done
Product or software development process showed on a Kanban Tool board

3. Sales pipeline

Managing a sales process benefits from the visual aspect of Kanban in a way more poignant than any other. That’s because you get to see the sales funnel in front of you as you manage inquiries and follow up on them. Another great benefit of processing sales on a Kanban board is being able to plan and manage when to contact whom, forgetting nothing, and making sure you’re exhausting all potential leads.

  • Leads
  • Opportunities
  • Initial communication
  • Follow-up
  • Last chance follow-up
  • Proposal
  • Solution verification
  • Negotiation
  • Closed deals (split into: Lost, Won)
Sales pipeline showed on a Kanban Tool board

4. Human resources

The process of managing a team — their contracts, time off, expenses tracking, and so on deserves at least an entire Kanban board itself. When you add to it the time-consuming and tricky work of hiring new people and completing finished position contracts, you’ll realize just how much work this entails. Visually tracking all HR matters adds clarity and lets the people management team focus on what’s most important — on the team, rather than just paperwork. A Kanban board saves their time and keeps tabs on all upcoming performance reviews, leaves of absence, and more. Smaller teams can even share the HR board with the managed team to simplify communication and planning.

  • Info
  • To do
  • Scheduled
  • Doing
  • Done
  • Feedback
  • Employee information
  • Open positions
  • New hires onboarding
  • Time sheets
  • Expenses
  • Time off
  • Payroll
  • Performance reviews
  • Training
Human resources workflow on a Kanban Tool board

5. Finance department’s flow

If knowledge-work Kanban grew out of software development, where details matter a lot, it must be just as good for your finance department’s work, where small mistakes are costly. A team processing all company expenses and incomes will also need a reliable way to manage their repeating and one-off tasks. For the first ones, we recommend Recurring Tasks, making sure you don’t miss any of your monthly or 3-monthly jobs. Bills, invoices, and other expenses information can be attached directly to cards or connected over a URL link, either from your company’s online drive or Google Sheets. However you organize the board or boards, your accountants will be grateful for the highly visual aspect of their numbers-only work.

  • Planned (split into: For approval, Approved, Ready for processing)
  • Doing (split into: Next, In Progress)
  • Rework
  • Done
  • Procurement
  • Bills
  • Team reimbursement
  • Corp. investments
  • Budgets
Financial department’s workflow showed on a Kanban Tool board

6. Media production

Teams focused on media production, be that visuals, text, or interactive media, are probably the last team to need convincing of the benefits of using visual tools. Careful observers and visual trigger connoisseurs such as media creators will immediately see the help that collapsible Kanban boards with swimlanes offer. Kanban cards will not just hold all their attachments but also display them on closed cards for quicker communication.

  • Budget
  • Script/Sketch
  • Pre-Production (split into: Buffer, Doing)
  • Production (split into: Buffer, Doing)
  • Post-Production (split into: Buffer, Doing)
  • Delivery
  • Marketing
  • Finished
Media production flow visualized on a Kanban Tool board

7. Agile marketing

To organize an efficient Agile marketing workflow, it will be best to integrate your various performance monitoring service alerts into the board. For instance, when SEO opportunities are detected, they can be turned into tasks on your board, letting you make the most of the chance as soon as possible.

  • Alerts
  • Backlog
  • Scheduled work (split into: This week, Today)
  • Doing
  • Monitoring
  • Done
Agile marketing flow visualized on a Kanban Tool board

8. Ideas backlog

It’s one of the workflows that places the least number of limitations on you. It’s up to you to decide how to define the stages. The advantage of keeping a board like this for a company, a department, or just for your role at the firm is that it frees you from remembering the momentary ideas and inspires you to note down any thoughts you come across when speaking with clients or other team members. In other words, the ideas board can be what you fall back on when your boss comes to ask about your thoughts on what you could bring to the table.

  • Unverified
  • Presented to others
  • Postponed for the future
  • Verified
  • Ready for detailed planning
  • Turned to projects
  • Dropped
Ideas backlog showed on a Kanban Tool board

9. Event planning

Event planning is based on intricate scheduling and making everything come together at the right time and place. It’s not easy, but Kanban can help. Whether you involve the client in the process and to what extent is your call, but if you do or don’t, the visual nature of a Kanban workflow will be dead easy for them to understand.

  • Ideas to confirm
  • To do
  • In progress
  • For client approval
  • Completed
  • To do on the day
  • Feedback
Event planning workflow showed on a Kanban Tool board

10. Construction work

Construction work management and planning differ significantly from the more typical project management. You’d usually be dealing with the crucial issue of syncing the construction work with the delivery of the materials. The problems will likely be unique every time, always specific to each site you manage. But that does not mean Kanban won’t help — on the contrary. We recommend maintaining separate boards — one for material orders and distribution to sites and one for each construction site’s management.

  • Requirements
  • Requirements verified
  • To order (split into: Waiting, Working)
  • Ordering (split into: In progress, Pending approval)
  • Monitoring
  • Arrived (split into: To verify, Verified)
  • Stock (split into: Allocated, Overflow)
Construction work materials ordering process showed on a Kanban Tool board
  • Backlog
  • Next 6-weeks schedule (split into: To do, Started, Paused, Rework, Finished, Signed-off)
  • External control
  • Done
Construction work processs visualized on a Kanban Tool board

11. Customer support

This work is probably the most common for Kanban boards, following software and product development management. It’s just too easy to lose track of customer requests and feedback to not manage it in a comprehensive, visual, and partly automated system.

  • Backlog
  • In Progress (split into: Next, Doing, Pending sender reply, Expedited to experts [split into: Next, Resolved])
  • Finished
  • Feedback
Customer support process showed on a Kanban Tool board

12. Personal Kanban

Personal Kanban is your to-do list turned into a Kanban planner. Rather than bulking all tasks on a one-list page and crossing them out as you go, Kanban encourages you to visualize the waiting jobs as separate from those you’ve already started. It lets you move the done work to the rightmost column with great ease and satisfaction!

  • To do
  • Doing
  • Done
Personal Kanban visualized on a Kanban Tool board

13. Small production line

With Kanban’s roots in stock management in manufacturing scenarios, it’s only natural to apply the method’s digital form to production. The best way to do it is by using WIP limits to improve the process throughput and stock up on parts at exact times. A board split into each manufacturing step would visualize all the items at each stage, showing what’s started and what’s blocked while — at the same time — informing of parts usage, letting the ordering manager fit the planned orders with the process’ current needs.

  • Specs ready
  • Die bond
  • Wire bond
  • Dispense
  • Cut out
  • Drivers install
  • Test & pack
  • Done
Small production line managed on a Kanban Tool board



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