With the corona-virus spreading, remote team-working is becoming the recommended approach for all those businesses that can facilitate it. Take a moment to see how to do this well with your team.

Find your spot and stick to regular working hours

Don’t fall into the trap of working flexible hours — sticking to your regular hours will help you to connect with others, and will be better for you. Try to keep the office — home divide alive despite the circumstances, otherwise you may quickly find yourself in total chaos. Still, just as with office working, do remember to take breaks!

Finally, don’t work in your pyjamas. It will not help your brain to get into the workflow in any way.

Pick a collaboration platform that people will understand

For example, Kanban Tool boards are designed to be self-explanatory and nonsense-free. Creating a board and inviting the team to join in, gives you a platform of communication that visually connects everybody and their tasks.

Agree on your shared process

Sometimes, teams like to use swimlanes to show work done by specific people — one swimlane per person — this can also be a good approach.

Let people find their assignments

You should also be able automate what types of tasks should get assigned to whom — in fact, if you’re aware of patterns that the team follows, then multiple aspects of the flow should be programmable to get edited, assigned or moved on their own.

Pay attention to how you communicate with others

When typing all requests and instructions, although it may take a little more time, we recommend keeping text friendly and courteous. People who don’t see their colleagues all day for weeks on end, can easily start to feel objectified, and a little human touch in your communications will go a long way. Keep your personality in the messages, for everyone’s sake.

Of course, your teammates will always have questions, so each task should have a dedicated spot for comments — where team members can ask questions, leave feedback, add extra files etc., and have this be directly associated with a specific work item. Imagine the time savings this allows for! Looking at the task a comment was made for, the context becomes obvious in no time.

What’s more, a record of all that happens on the board is kept, should any guidance be needed later on, when processing similar tasks. While doing ongoing work, you are also making a knowledge base of sorts.

Recognize remote collaboration as an opportunity to improve flow!

Jobs placed in an online tool are also easier to connect with other tasks, to highlight how they relate to one another, which is great for both context and accurate processing.

Using a cloud-based Kanban board for remote teamwork can easily make it the one and only place that team members need to go to — for their updates, tasks, messages, files, calendar with due dates etc. Add to it Kanban’s native Work In Progress limits support, letting people focus on the task at hand in full, rather than multi-task — and it may turn out, that the necessity of working from home will yield an unexpected benefit of higher team productivity!

Originally published on the Kanban Tool Blog.